2024 Presentation Guidelines for Research Reports (Poster Presentations)

We offer the following guidelines to aid you in a successful presentation at the ASEV National Conference. The goal of a poster session is to convey information by the combination of a visual display, questions and discussion. This is a good opportunity for direct exchange between conference attendees and you, the presenter. It also provides more time than an oral presentation for attendees to absorb the technical information.

REGISTRATION

• It is necessary to pre-register for the ASEV National Conference. Click here to register for the conference through June 11. Registration is not complimentary. We extend our pre-registration member rate of $265 USD to all presenters through June 11. However, ASEV Student Member presenters are entitled to complimentary conference registration (General Registration, Wednesday & Thursday). If you are not an ASEV member, we encourage you to join.
• Obtain your badge and registration material at the conference in the ASEV registration area.

SCHEDULED PRESENTATION TIME
(Attendance required during Regional Wine Reception)

The assigned presentation time to attend your poster is 5:15 pm – 6:45 pm on Wednesday, June 19 during the Regional Wine Reception.

POSTER SPECIFICATIONS – FORMAT

• A professionally lettered sign with the assigned poster number will be provided.
  
  
• The poster consists of the following:

1. Title of the presentation
2. Authors and their institutions
3. Introduction
4. Materials and Methods
5. Figures & Tables
6. Conclusion

• Separate pages or a large one-page format may be used Lettering on the Abstract, Title/Author, and Conclusion
• pages should be a minimum of 18 point type. Tables, graphs and diagrams should also be enlarged.

SUMMARY

• Size of poster: 46 inches (1.1684 m) by 46 inches (1.1684 m) maximum
• Suggested type size: Minimum of 18 point
• Enlarge graphs, figures and text so that they can be easily read.

HANDOUTS

• Some conference attendees that visit your poster will expect a handout that includes supplemental information and a summary and conclusion. You may opt to provide a photocopy version of the poster material.

FLASH TALKS

• Some student poster presenters have been assigned 3.25-minute (including introduction) oral Flash Talks. These “flash” presentations will provide additional opportunities to interact with conference attendees and to briefly review your current research highlights.
• Enology Flash Talks will take place on Wednesday, June 19, from 4:20 pm – 5:15 pm. 
• Viticulture Flash Talks will take place on Wednesday, June 19, from 4:20 pm – 5:00 pm. Refer to the online daily schedule for presentation times and titles.
• REHEARSE your presentation. Practice several times so that you are familiar with the content and your presentation will not run over the allocated time.

SET UP (Grand Ballroom, Marriott Portland Downtown Waterfront)

• Obtain your badge and registration material at the conference in the ASEV registration area.
• All presenters are required to set up their poster(s) on Tuesday, June 18, between 8:00 am and 5:00 pm or Wednesday, June 19, between 7:00 am and 7:30 am.
• Push pins are provided and will be located in the bulletin board area.
• The posters will be on display for viewing on Wednesday, June 19 from 7:30 am to 7:00 pm and Thursday, June 20 from 8:30 am to 5:00 pm.

DISMANTLE (Grand Ballroom, Marriott Portland Downtown Waterfront)

• Presenters must dismantle their posters between 5:00 pm and 7:00 pm on Thursday, June 20. We would appreciate your cooperation in dismantling your material only during this time. If you are unable to do this in person, please ask a colleague to do so for you or contact the poster session chair.